Creating a Single View of Truth in AEC – Ep 098

Q: What is a single view truth in AEC project management?

A single view truth provides a unified interface that aggregates diverse project data and communications from multiple systems. It allows users to access all relevant information without toggling between disparate tools, improving clarity and consistency in decision-making.

Q: How can teams preserve context while using existing tools?

Preserving context involves tracking audit trails including who accessed or modified data and when, alongside connecting related documents and communications. This approach maintains a 'golden thread' of linked information without changing user workflows.

March 31, 2026

Episode AECPM 098: A single view of truth is essential for AEC professionals to reduce wasted time searching for data and to make informed decisions quickly. This episode covers practical strategies to centralize project information and create connected, transparent workflows that protect schedule and outcomes. Listeners will learn how to implement a single view of truth approach to mitigate risk and improve efficiency.

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What is Single View of Truth?

A single view of truth refers to a comprehensive perspective that integrates project data from various systems into one accessible interface. It involves connecting documents, communications, and workflows to provide clear and timely information for decision-making across AEC teams.

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What is a single view of truth in AEC project management?

A single view of truth provides a unified interface that aggregates diverse project data and communications from multiple systems. It allows users to access all relevant information without toggling between disparate tools, improving clarity and consistency in decision-making.

Combines data and documents from various sources
Improves transparency across project teams
Reduces duplicate and outdated information

How does a single view of truth save time on projects?

By centralizing project information, a single view truth reduces the time professionals spend searching for files and communications. This efficiency increases productive work hours and lowers stress caused by information gaps.

Decreases the time spent searching for data
Allows quicker access to the latest documents
Supports faster decision-making and collaboration

Why is managing data important for AEC firms?

Managing data effectively helps AEC firms leverage information to improve profitability, mitigate risks, and ensure project accuracy. Proper data management supports comprehensive audit trails and legal protection, essential in construction projects.

Data is crucial for risk mitigation
Ensures project decisions are based on accurate information
Supports legal documentation and dispute resolution

What challenges exist with traditional single source of truth systems?

Traditional single source of truth systems struggle because no single platform can comprehensively manage all functions needed in AEC projects. Resistance to change and reliance on multiple tools, like email, make full adoption difficult.

Limited functionality across all workflows
Difficulties integrating various communication tools
User resistance to adopting monolithic systems

How can teams preserve context while using existing tools?

Preserving context involves tracking audit trails, including who accessed or modified data and when, alongside connecting related documents and communications. This approach maintains a ‘golden thread’ of linked information without changing user workflows.

Audit trails track changes and user actions
Relationships between emails, RFIs, and plans are linked
Users continue to work within familiar systems

What critical records should teams keep during projects?

Teams should maintain records of communications, document versions, approvals, and change orders. These detailed records help prove actions taken, reducing litigation risks and supporting risk management.

Emails and chats documenting communication
Latest document versions and revisions
Audit trails of downloads and changes

What changes occur when teams adopt a reliable single view of truth?

Teams gain significant time back and achieve peace of mind knowing data is accurate and accessible. This leads to better decision-making, less rework, and sustained use of the system because the benefits outweigh the costs.

Increased efficiency and reduced stress
Improved data accuracy and decision confidence
Continued adoption driven by demonstrated value

How should leaders start improving project outcomes with data?

Leaders should develop a clear strategy to understand what data is captured, its importance, and how to leverage data relationships effectively. Prioritizing data management enables optimized operations and a competitive advantage.

Evaluate types and importance of data collected
Create strategies to use data for profitability and risk reduction
Focus on integrating data into daily workflows

Master Project Data Management

Discover how EMI training can help you create a single view of truth to save time and reduce risks in your projects. Learn practical steps to implement effective data strategies.

Learn About PM Training For AEC Professionals →

Meet the Speakers

Your Host

Fiona Johann, PMP, AEC PM

Fiona Johann, PMP, joined The Engineering Management Institute as the strategic initiatives team leader in February 2025. With eight years of experience in developing leadership programs in an academic setting, she brings valuable expertise in planning and executing impactful initiatives. Fiona utilizes her PMP certification and program management skills to oversee events like PM AEC Connect and optimize internal processes for improved efficiency. Based in central North Carolina, she combines her strategic approach with a passion for driving successful outcomes at EMI.

Guest Expert

David Wagner

Head of Product Marketing at Newforma

David Wagner is a seasoned AEC technology and project information management expert with more than two decades of experience helping design and construction teams work smarter and more confidently with their data. He currently leads product marketing and strategy at Newforma, where he focuses on connecting project information across systems to give teams a clear, searchable view of project truth without disrupting existing workflows. Prior to his current role, David spent years working with architecture, engineering, and construction firms on document management and collaboration solutions, building a deep understanding of the real-world challenges project teams face every day. He holds a Bachelor of Science in Industrial Engineering from Virginia Tech and has become a respected voice in the industry on how project information strategy can reduce risk, save time, and improve outcomes.

Resources Mentioned:

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Fiona Johann, PMP, AEC PM
Co-hosts of The AEC Engineering Project Management Podcast

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